Skip to main content

The business operating system

The whole operation. One system.

Kotao brings POS, bookings, payments, inventory, website, and team into one shared record for restaurants, hotels, retail, and e-commerce.

Get started Find your setup

Who it's for

Made for how your industry actually works.

Restaurants close late, hotels split folios, retail handles returns. Each workflow is specific. The record underneath stays shared.

Switching? Kotao vs. Shopify vs. Lightspeed vs. SumUp vs. Mews

What it runs

Five jobs. One record underneath.

  1. 01 Sell

    A till your busiest Friday can't shake.

    POS with floor plans, kitchen flow, split bills, discounts, and a daily close that adds itself up. Service stays fast when the room is full.

    Explore POS
  2. 02 Book

    Tables, rooms, and appointments without the phone tag.

    Reservations, stays, deposits, and no-show rules live in one calendar. The booking writes straight to the guest profile and the till.

    Explore bookings
  3. 03 Get paid

    From tap to payout, one ledger.

    Terminals, Tap to Pay, payment links, wallets, and online checkout settle into the same daily close. Fees and payouts reconcile themselves.

    Explore payments
  4. 04 Run

    Stock, shifts, and the numbers that decide.

    Inventory, purchasing, recipes, margins, time tracking, and reporting share the same live data the till writes all day.

    Explore operations
  5. 05 Grow

    A storefront and a customer base that feed each other.

    Website, online shop, gift cards, campaigns, and CRM. Every order lands on the customer profile, and every profile feeds the next campaign.

    Explore websites

Kotao Payments

Payments aren't a bolt-on here.

Cards, wallets, local methods, links, and online checkout: accepted on the terminal and the website, settled into the same daily close. No second dashboard, no export, no guessing which fee belongs to which day.

Explore payments All payment methods
  • visa
  • mastercard
  • amex
  • applepay
  • googlepay
  • paypal
  • klarna
  • twint
  • ideal
  • sepa

From our founders

Why we are building Kotao

We started Kotao because we saw firsthand how restaurant owners, retailers, and hospitality businesses were forced to juggle five, six, seven different tools just to run their day. None of them talked to each other. None of them were built with privacy in mind. And none of them were built by people who actually understood the industry.

So we decided to build one platform that does it all: payments, operations, and infrastructure designed together from day one. No investors telling us to cut corners. No duct tape. Just software that works.

Read the full story
“We do not answer to investors chasing quarterly growth. We answer to the businesses that depend on us every day.”
Nico Miebach Co-founder

Not sure where to start?

Three questions. A setup that fits.

Tell us what you run, how big it is, and what hurts most. We'll show which modules to switch on first. No sales call required.

Find your setup

Before you switch.

What does Kotao replace?

Kotao replaces or connects POS, bookings, payments, inventory, CRM, team management, website, and reporting. You can start with one module and switch on more later.

Is Kotao only for restaurants?

No. Kotao is built for operators with a real daily business: restaurants, cafés, hotels, hostels, retail, e-commerce, and multi-site groups.

Do we have to migrate everything at once?

No. Most teams start with the workflow that hurts most, usually POS or bookings, and switch on more modules later.

Can we bring our existing data?

Yes. Customers, products, rooms, and tables come along during onboarding, and you can import step by step instead of all at once.

How long until we are live?

The workspace is set up in minutes, and most operators are live within a day. The setup wizard shows which modules fit before anything is committed.

Does Kotao work for our accountant?

Yes. Daily close, revenue, and fees export GoBD-compliant and DATEV-ready, so month-end runs on the same numbers the till writes.

Where does our data live?

On EU servers, GDPR-compliant, with a data processing agreement on every plan. Card data is tokenized by a PCI-DSS Level 1 certified payments partner. The security page has the full picture.

What does it cost?

Plans start at €19 a month with one flat card rate. No setup fees, no per-seat math, cancel monthly. The pricing page has the full breakdown.

From the journal

Notes for operators.

Read all posts

Ready when you are.

Set up your workspace in minutes, or answer three questions and see which modules fit your operation first.

Get started Find your setup

KassenSichV / TSE-ready · GoBD-konform · DATEV export · SEPA-native